All Transactions for Oracle Purchasing
a) Complete RequisitionsSubmit the Confirm Receipts Workflow Select Orders process in Purchasing to send notifications through the Web, email, or Notification Details Web page (accessible through the Notifications Summary menu in Purchasing) to requester or buyers who create requisitions in Purchasing or iProcurement. The Confirm Receipts workflow sends notifications for items with a Destination or Deliverable To Type of Expense, a Routing of Direct Delivery, and a Need By date that is equal to or later than today's date. Requester can create receipt transactions by responding to the notification.
b) Complete Purchase Orders and Releases
c) Complete Receipts and Returns
2. Review the Current and Future Commitments (Optional)
Run the Purchase Order Commitment by Period Report to show the monetary value of purchased commitments for a specified period, and the next five periods. You can use the report sorted by buyer to monitor buyer performance. You can also use the report when negotiating with a supplier by limiting the commitments to a specific supplier.
3. Review the Outstanding and Overdue Purchase Orders (Optional)
Run the following reports:
a) Purchase Order Detail ReportThese reports can be used to review all, specific standard, or planned purchase orders. The quantity ordered and quantity received is displayed so the status of the purchase orders can be monitored.
b) Open Purchase Orders (by Buyer) Report
c) Open Purchase Orders (by Cost Center) Report
4. Follow Up Receipts - Check With Suppliers
For purchase orders not received, the appropriate department can use the details obtained from the Purchase Order Detail Report, to follow up the status of the ordered items with the suppliers. If the goods have been received, but the receipt has not been entered into Oracle Purchasing, the receipt transaction needs to be entered by the appropriate personnel.
5. Identify and Review Uninvoiced Receipts (Period-End Accruals)
Run the Uninvoiced Receipts Report to review receipts for which the supplier invoice has not been entered in Payables. Receipt accruals can be reviewed by account and by item. This report indicates exactly what has to be accrued, for what amount, and helps in the preparation of accrual entries.
6. Follow Up on Outstanding Invoices
For any items identified to have been received but not invoiced, the appropriate department can then follow up with the supplier, using the details from the Un-invoiced Receipts Report. Entering of invoices, matching of unmatched invoices, and resolution of any invoice holds, where possible, should be carried out at this point in the period-end process.